Structure and Tasks

Forming working groups to address topics on which the AVR enjoys consultation rights by virtue of the Agreement on Principles, and matters in which the Corpo-rate Executive Committee or Site Management wishes the AVR to become in-volved. Past examples:

• Reorganisations / redundancy schemes
• Reorientation centre (NOZ)
• Comparative wage analysis
• Performance management & compensation (bonus system)
• Opportunity management (personal and professional development)
• Mobility concept (reorganisation of parking permits)
• Great Place to Work (GP2W: creating an attractive working environment and atmosphere)

Observing the economic and social environment, first and foremost with regard to securing the site’s future, salary policy and employee-friendly working-hours models.

Forming working groups on topics initiated by the AVR:

• Employee advice
• Surveys
• Sport-related campaigns such as Bike to Work
• Social events

Nominating and electing delegates to the following bodies:

• Boards of Trustees (supervisory body) of the Pension Funds
• Investments Committee (decides on the Pension Funds’ investment options)
• Employee Profit-Sharing Foundation
• Ida Barell Foundation (financial relief for employees in the event of illness, death and other circumstances likely to cause hardship)
• Grants Committee (awards grants to employees who wish to improve their qualifications)
• KGU – Commission for Health and Environmental Protection
• Idea Management (proposal review committee)

• Discussion with the Roche CEO: The AVR is notified of the company’s annual re-sults prior to their publication. We raise general questions and matters of concern to employees.

Point of contact for AVR sub-committee heads and working groups

Attending meetings and raising subjects for discussion:

• weekly EC meetings
• fortnightly meetings with HR management
• three-weekly Committee meetings
• annual off-site meetings of the Committee and expert guests
• annual General Meeting (AGM) of the AVR
• • Acting as the AVR delegation in wage negotiations with management
• • Meeting other employee organisations to exchange views, and participation (by the President) in the Roche Europe Forum ¹
• • Representing the AVR towards third parties and associations

The secretariat’s responsibilities towards the EC include:

• organising meetings
• taking minutes
• helping to organise events and the like
• receiving and forwarding or processing communications such as:
  • employee enquiries of all kinds
  • new membership applications

Providing confidential advice and support for employees seeking help (employee advice)

Acting as mood monitor: Maintaining a watching brief in their own areas in order to identify problems as early as possible, look into them and bring them to the attention of the EC

Attending the three-weekly Committee meetings

Representing the AVR at the Roche induction day for new employees

Anniversary calls (the AVR congratulates members who complete 25 and 40 years’ service)

Participating in or heading sub-committees and working groups such as:

• Discounts (negotiation and managing new and existing discounts)
• Public relations (circulating the newsletter, conceiving and conducting promotional campaigns)
• Distributing commissions (allocating reimbursement received in respect of the group health insurance policy to charitable organisations)
• Selecting, negotiating and organising discounts on fitness and spa facilities
• Organising events (Come-Together Party, Bike To Work, etc.)

• Review of the invoice for the calendar year
• Preparation of the audit report and its presentation at the General Meeting of the AVR

• Supervising the Board of Directors in its management of the AVR’s business and interests in accordance with the Articles of Association and the mandate of the General Meeting
• Impartial arbitrators (ombudsman function) through neutral counselling and mediation in complaint matters
• Bericht anlässlich der Generalversammlung des AVR

• Election of your site representatives every 2 years; if necessary, you can stand for election yourself
• Participation in the Annual General Meeting and election or confirmation of the Executive Board
• Identify problems in the organisation
• Attending AVR events and making suggestions for their organisation
• Voluntary registration for co-operation following a call to the workforce:
  • for selected, time-limited tasks of the AVR, e.g. campaigns, events
  • as AVR representative in various foundations and commissions
  • als Beisitzer im Vorstand

The AGM takes place once a year. All members of the AVR may attend. They discharge and elect new members:

• the Executive Board
• the advisory boards and
• the auditors

An important pillar of the AVR are the site representatives, who are part of the Board of Directors and also have voting rights. However, they are not elected at the AGM, but every two years by postal vote by the active members of the AVR.

The following pages describe the distribution of tasks within the AVR.

The AVR Basel meets regularly (usually twice a year) with the AVR Rotkreuz for a joint board meeting.
The Rotkreuz AVR also takes part in the annual off-site meeting to address and discuss joint topics.